Open Minutes

March 20, 2017



Board Members Present: Ellena, Fowler, Green, Heist, Moles

Board Members Absent: None

Management Present: Miller, Sinicropi


Meeting called to order at 6:42 p.m.



Open Minutes.


Moles moved to accept the January 23, 2017, minutes. Ellena seconded.

Approved 5-0.



Management Report Agenda Items



Moles moved to accept the Drone policy with corrections. Ellena seconded.

Approved 5-0.


Gas Transportation

Heist moved to accept the contract with Interstate Gas Company, Inc. for $3.59 per MCF. The contract expires March 31, 2018. Green seconded.

Approved 5-0.


Bed Bug Policy/Addendum

Moles moved to accept the Bed Bug Policy and Addendum with corrections. Ellena seconded. These policies will be sent out with the income certifications and must be signed and returned to the Office.

Approved 5-0.



Old Business


Robo Calls

Management is working on a Robo Call program for Highlands based on the Lansing School District system. There are five different options available on the system that Highlands might use as follows:

Snow Removal information

Income Certification reminders


Neighborhood Watch information



The cost is $5.00 per year for each Member signed up. The Member can choose to receive the robo calls via e-mail, text message or voice mail and can choose a time frame for which to receive the calls. Management will schedule informational meetings for the Members to attend.

Table for next meeting.


Parking Lot 18

A spec sheet is being done on the work needed to redo the whole lot. Management is getting bids on the project and anticipates the project to be done by late summer.



New Business.


Salt Spreader

Ellena moved to authorize the purchase of a used Boss salt spreader. Mark Robert knows someone (M. Schafer) whom he trusts who is selling one for $4,500.00. It is a year old and in good condition. A new one would cost $6,100.00. Heist seconded.

Approved 5-0.



Member Concerns.






Adjourned at 7:42 p.m.




Respectfully Submitted,




Mary P. Heist, Secretary, Board of Directors

Highlands Cooperative Association